The Ultimate Guide to Mindbody Alternatives for Health & Wellness Businesses

Ask any health and wellness business in California about their online scheduling software, and you'll likely hear "Mindbody" from at least 1.7K companies.

Yes, Mindbody is a giant, trusted by over 11.4K companies across the US, including InterContinental Hotels Group and Charter Communications.

However, the biggest concern for small and mid-sized businesses is the price: $139 or $169 per month per location for the Starter plan is steep.

Are there cheaper alternatives without compromising quality and functionality? Absolutely. We've found 5 proven alternatives that might be perfect for your health and wellness coaching business.

But first things first. What Mindbody is about?

Mindbody: a comprehensive overview 

Mindbody is a cloud-based software designed for wellness businesses like gyms, spas, and fitness studios. It provides an all-in-one solution for scheduling, client management, marketing, and payment processing, aiming to streamline operations and enhance client experience.

🏆 Best For: Medium to large wellness businesses, especially those with multiple locations, looking for extensive features and integrations.

⚙️ Features

• Online Booking and Scheduling: Clients can book appointments and classes online, reducing manual efforts.
• Client Management: Stores client details for personalized service.
• Marketing Suite: Automated email and text campaigns.
• Reporting Tools: Insights into sales, attendance, and retention.
• Multi-Location Management: Centralized control for businesses with multiple locations.

🙂 Pros

• Comprehensive feature set, including scheduling, client management, and marketing.
• User-friendly interface with intuitive design.
• Extensive reporting capabilities for better business insights.
• Supports custom-branded mobile apps and multiple locations.

😟 Cons

• Expensive, with higher-tier plans required for advanced features.
• Customer service is often reported as unresponsive or slow.
• Frequent software glitches and outages can disrupt operations​

💵 Price

Plans start at $159 per month, with advanced features available in higher-tier plans up to $499 per month. There is no free version, but personalized demos and data migration support are offered.

Mindbody online alternatives you may like

Vagaro

Vagaro is a comprehensive salon and spa management software designed for beauty, wellness, and fitness businesses. It helps streamline scheduling, payments, and client management.

🏆  Best For: Salons, spas, fitness centers, and wellness businesses looking for an all-in-one management solution.

⚙️ Features

• Online Booking: Clients can book appointments through the website or app.
• Inventory Management: Track and manage stock levels effortlessly.
• Point of Sale (POS): Integrated POS system for seamless transactions.
• Automated Marketing: Tools for email and text marketing campaigns.
• Custom Forms: Create and manage digital forms and waivers.

💵 Price

Plans start at $25 per month, with no free version available​.

⚖️ Vagaro vs Mindbody: Comparison

Glofox

Glofox is also among alternatives to Mindbody. Its fitness management software is tailored for gyms, fitness studios, and wellness centers. It offers robust tools for managing memberships, scheduling, and payments.

🏆  Best For: Gyms, fitness studios, and wellness centers seeking a user-friendly and customizable management solution.

⚙️ Features

• Custom-Branded App: Engage members with a personalized mobile app.
• Member Management: Track attendance, memberships, and payments efficiently.
• Class Scheduling: Simplify class booking and management.
• Reporting Tools: Analyze revenue, membership growth, and retention.
• Waitlist Management: Handle waitlists and cancellations seamlessly.

💵 Price

Pricing ranges from $100 to $190 per month, depending on the size and needs of the business​.

⚖️ Glofox vs Mindbody: Comparison

Square Appointments

Square Appointments is an all-in-one platform that combines payment processing with scheduling and inventory management, making it ideal for wellness businesses.

🏆  Best For: Small to medium-sized wellness businesses looking for an integrated payment and scheduling solution.

⚙️ Features

• Integrated Payments: Seamless payment processing for all transactions.
• Appointment Scheduling: Easy booking and management of appointments.
• Employee Management: Tools to manage staff schedules and payroll.
• Real-Time Analytics: Access to business performance data anytime.
• Client Management: Maintain detailed client records and histories.

💵 Price

Pricing starts at 2.6% + 10¢ per swipe for card transactions. Custom packages are available for larger businesses​.

⚖️ Square Appointments vs Mindbody: Comparison

Acuity Scheduling

Acuity Scheduling is a scheduling software designed for service-based businesses, offering tools for managing appointments, reminders, and client interactions.

🏆   Best For: Small businesses, freelancers, and service providers needing a straightforward scheduling tool.

⚙️ Features

• Self-Scheduling: Clients can book appointments online based on real-time availability.
• Automated Reminders: Reduce no-shows with email and SMS reminders.
• Custom Appointment Types: Create and manage different types of appointments.
• Payment Integration: Accept payments at the time of booking.
• Calendar Sync: Syncs with Google, Outlook, and iCloud calendars.

💵 Price

Plans start at $20 per month, with options for more advanced features up to $61 per month.

⚖️ Acuity Scheduling vs Mindbody: Comparison

Profi

However, Profi is the last one in this list, it leads the Mindbody alternatives ranking for health & wellness coaching businesses. It’s an end-to-end service delivery platform for professional services firms that supports scaling coaching, consulting, training, and therapy business. It was designed to provide a holistic, intuitive platform to grow and scale their business — so they can help more people.

🏆    Best for: Coaching, health & wellness businesses of different sizes and forms (Solos, Teams, Corporations, Networks), looking for a proven all-in-one HIPAA-compliant coaching platform. 

⚙️ Features

• Scheduling: With Profi you can manage your time efficiently and offer your clients plenty of options to book a session with you. Here, your  clientele can secure their spot without account creation, invite guests, set up recurring sessions, and many more. 
• Automatic Notifications: The all-in-one coaching platform ensures your clients stay informed and on track with automatic notifications. Let them get automatic email reminders about upcoming sessions, appointment changes, and essential updates. This feature helps reduce no-shows and effortlessly keeps everyone aligned with the schedule.
• Calendar Sync: You can seamlessly sync your schedules across multiple platforms and avoid double-bookings with Profi's ready-to-use integration with Google and Outlook. Clients can view real-time availability and book sessions directly into your synced calendar, enhancing overall scheduling efficiency.
• Team Management: This platform offers you visibility & control over your team members and sessions. You can assign roles, manage permissions, and oversee the progress of individual team members. Shared resources and coordinated schedules ensure your team works cohesively, enhancing productivity and client satisfaction.
• Video Conferencing: Profi's built-in, HIPAA-compliant video conferencing feature allows you to conduct unlimited 1:1 or group sessions with ease. The platform supports additional functionalities such as messaging, note-taking, screen sharing, session recording, and auto-charging for overtime. 

💵  Price

Profi offers a 30-day free trial for Solo practitioners. Pricing starts at $79 per month for Solo and $79 per month per coach for Teams, Corporate and Networks.

⚖️ Profi vs Mindbody: Comparison

How to choose relevant health & wellness coaching software: tips

1️ Evaluate the Developer's Roadmap

Investigate the software developer’s future plans. An active development roadmap indicates ongoing improvements and new feature releases, ensuring the software evolves alongside your business needs.

2️ Test Stress Scenarios

During trial periods, simulate high-stress scenarios, such as peak booking times or multiple simultaneous user interactions. This helps gauge the software's performance under pressure and its ability to handle your busiest periods.

3️ Assess Data Portability

Check how easy it is to export your data if you decide to switch platforms. Tools that lock you into their ecosystem can be problematic if you need to migrate data in the future.

4️ Focus on Community and Ecosystem

Evaluate the community and ecosystem surrounding the software. Active user forums, third-party plugins, and a strong network of consultants and partners can greatly enhance the software's utility and provide additional support options.

5️ Check Regulatory Compliance

Ensure the software can handle specific regulatory requirements relevant to your industry, such as HIPAA compliance for health data. This not only ensures legal compliance but also builds client trust.

Looking for a reliable alternative to Mindbody? Discover what Profi can do for you. Try our Free Trial if you're a Solo or book a personalized demo with one of our experts. Achieve a win-win solution, save resources without compromising on quality.