The Health Coach Apps Therapists Swear By in 2025

Running a therapy business is rewarding, but the admin burden can be overwhelming.

Scheduling, paperwork, and client follow-ups consume hours of your time. With a 30% surge in virtual therapy adoption and growing demand for mental health services in 2025, efficiency is a must for your growth.

The right coaching platform can streamline scheduling, automate workflows, and enhance client engagement, freeing you to focus on what matters most — helping people. If admin tasks slow you or your team down, it’s time to explore solutions, because the cost of indecision is too high.

But with so many options available, how do you choose the right one? 

We’ve done the work for you. Read on to discover the top health coach apps therapy businesses rely on in 2025.

1. Profi.io

Profi is an end-to-end service delivery platform for professional services firms that supports scaling coaching, consulting, training, and therapy business. It was designed to provide a holistic, intuitive platform to grow and scale their business — so they can help more people.

Why therapists appreciate it in 2025?

Therapists appreciate Profi for its adaptability to diverse workflows, ability to optimize admin workload and suitability for businesses of all sizes. The platform supports Network model support, provides an intuitive interface, and ensures full HIPAA compliance, delivering a comprehensive toolkit that enables therapy practices to scale seamlessly.

The company operates on a partnership-driven model, actively listening to user feedback and incorporating valuable feature suggestions. Moreover, the Profi team always offers personalized support and platform customization, ensuring that corporate businesses can tailor the solution to their specific needs, allowing them to focus on patient care.

Core features

• Centralized Scheduling: Manage individual and group sessions with an intuitive, sync calendar.​
• Secure Patient Management: Store and share detailed patient records, session notes, and health histories in a HIPAA-compliant environment.​
• Telemedicine Capabilities: Conduct remote sessions through built-in secure video conferencing or an integrated Zoom option.
• Branded Patient Portal: Allow your patients access shared notes, courses, programs, materials and complete forms in one secure space, enhancing engagement.​
• Team & Role Management: Assign specific roles and permissions, streamline workflow automation, and facilitate collaboration among therapists, administrators, and support staff.
• Network Model Support: Manage multi-provider teams and distribute workloads efficiently across large therapy businesses.

Use case

A large mental health company specializing in corporate wellness programs leverages Profi.io to deliver scalable mental health services to businesses. The company provides live virtual therapy sessions, group coaching, and self-guided digital programs tailored to different employee wellness needs.

Using Profi’s network model support, the company efficiently manages multiple therapists across different locations, assigns cases dynamically, and tracks overall engagement and outcomes through the platform’s analytics dashboard. HR teams from client companies gain customized reports on employee participation and progress, ensuring that wellness initiatives remain effective and data-driven.

Enhance your therapy practice from day one with Profi at your fingertips. Schedule a personalized demo to explore its capabilities or start a free trial if you're a solo practitioner to experience it firsthand.

2. Healthie

Healthie is a comprehensive practice management and telehealth platform designed for health and wellness professionals, including therapists, dietitians, and health coaches. It provides an all-in-one solution for scheduling, charting, telehealth, and patient engagement, allowing therapy businesses to streamline operations and enhance patient outcomes.

Why therapists appreciate it in 2025?

Therapists value Healthie for its user-friendly interface, seamless telehealth capabilities, and real-time health tracking integrations. The platform supports wearable device connections, enabling therapists to monitor patient progress through data-driven insights. With automated administrative workflows, HIPAA compliance, and built-in billing, Healthie reduces the burden of practice management, allowing therapists to focus more on patient care.

Core features

• Integrated Telehealth: Conduct secure video sessions with built-in charting and note-taking.
• Wearable Device Integration: Syncs with Fitbit, Apple Health, and other trackers for real-time patient health monitoring.
• Customizable Patient Charts: Allows therapists to create personalized forms, assessments, and treatment plans.
• Automated Billing & Insurance Processing: Supports insurance claims, patient invoices, and payment processing.

Use Case

A solo mental health coach uses Healthie to manage their private coaching practice efficiently. The coach provides virtual therapy sessions, stress management programs, and lifestyle coaching, while patients track their wellness metrics through wearable integrations.

With Healthie’s centralized scheduling and billing, the coach automates appointment bookings, processes payments, and securely manages patient records, reducing administrative workload. Through the portal, patients access shared resources, complete wellness assessments, and receive guided self-help exercises.

3. PracticeBetter

PracticeBetter is a workflow automation and client management platform designed for health and wellness professionals, including therapists. It helps therapy businesses reduce administrative overhead, manage client interactions, and streamline daily operations with an emphasis on structured programming and secure communication.

Why therapists appreciate it in 2025?

Therapists appreciate PracticeBetter for its ability to automate administrative tasks, organize structured therapy programs, and facilitate client engagement. The platform is particularly useful for those offering habit-tracking, progress monitoring, and structured coaching programs, as it allows therapists to create automated workflows that support long-term treatment plans. Its HIPAA-compliant telehealth, secure messaging, and integrated document-sharing features make it easier to maintain clear communication with clients while ensuring data security.

Core features

• Automated Scheduling & Reminders: Reduces no-shows by streamlining appointment management.
• Telehealth & Secure Messaging: Conducts remote sessions and supports HIPAA-compliant therapist-client communication.
• Progress Tracking & Habit Monitoring: Allows clients to log progress and therapists to track behavioral trends over time.
• Program Automation: Facilitates structured multi-week therapy programs with scheduled exercises and check-ins.
• Document Sharing & E-Signatures: Simplifies intake forms, consent management, and therapy-related document storage.

Use Case

A mid-sized therapy business specializing in integrative mental health coaching uses PracticeBetter to streamline client care. The company offers a combination of individual therapy, group sessions, and structured wellness programs, all managed within the platform.

Using PracticeBetter’s automated workflows, the company reduces administrative workload by automating appointment scheduling, billing, and client progress tracking. The team management features enable supervisors to assign therapists to clients, track performance, and ensure compliance with HIPAA regulations.

4. My PT Hub

My PT Hub is a fitness and wellness management platform designed primarily for personal trainers but widely adopted by therapists focusing on movement therapy, rehabilitation, and physical wellness. It provides tools for custom exercise programming, progress tracking, client management, and virtual coaching, making it a valuable platform for therapy businesses integrating physical and mental health approaches.

Why therapists appreciate it in 2025?

Therapists value My PT Hub for its customizable exercise programming, client progress tracking, and integrated nutrition planning. The platform is especially useful for rehabilitation specialists, movement therapists, and holistic wellness practitioners who incorporate physical therapy, strength training, or mobility exercises into their treatment plans.

With secure client communication, habit tracking, and progress monitoring, My PT Hub enables therapists to design structured rehabilitation programs and keep clients accountable.

Core features

• Custom Workout & Rehabilitation Plan Builder: Create personalized movement therapy or rehabilitation programs.
• Client Progress Tracking: Monitor improvements in strength, mobility, or pain reduction over time.
• Integrated Nutrition Planning: Combine physical therapy with dietary guidance and wellness plans.
• In-App Messaging & Video Support: Enable secure communication and virtual coaching sessions.
• Branded Program Delivery: Customize therapy plans and digital content with personal or business branding.

Use Case

A movement therapist specializing in chronic pain management uses My PT Hub to design custom rehabilitation programs for clients recovering from injuries or managing conditions like fibromyalgia. Clients follow structured exercise regimens, log pain levels, and track mobility progress, all within the platform.

With automated workout progression and in-app messaging, the therapist monitors client adherence, adjusts therapy plans remotely, and provides video-based guidance for proper movement techniques. The integrated nutrition planner allows for holistic care, ensuring clients receive lifestyle recommendations alongside physical rehabilitation.

5. Quenza

Quenza is a client engagement and digital therapy platform designed for therapists, coaches, and mental health professionals. It allows practitioners to create, automate, and deliver interactive therapy exercises, assessments, and coaching programs, making therapy more structured and engaging.

Why therapists appreciate it in 2025?

Therapists value Quenza for its customized client engagement tools, automation capabilities, and structured therapy pathways. The platform enables practitioners to design interactive assignments, deliver psychoeducational content, and monitor client progress between sessions.

With HIPAA-compliant messaging, multimedia-supported therapy exercises, and real-time feedback tracking, Quenza helps therapists keep clients actively engaged in their therapeutic journey. 

​​Core features

• Activity Builder: Create interactive exercises, worksheets, and journaling prompts for clients.
• Automated Therapy Pathways: Design structured multi-week programs with progressive activities.
• HIPAA-Compliant Messaging & Feedback: Securely communicate with clients and track their responses.
• Multimedia Support: Embed videos, audio, and PDFs into therapy exercises for an enriched experience.
• Client Progress Tracking & Reports: Monitor client engagement and analyze therapy outcomes.

Use case

A therapist specializing in cognitive behavioral therapy (CBT) uses Quenza to deliver a 12-week structured CBT program for clients with anxiety. Clients receive weekly exercises, cognitive restructuring worksheets, and guided journaling prompts, all automated through Quenza’s therapy pathway builder.

With real-time progress tracking and in-app messaging, the therapist reviews client responses before sessions, adjusts interventions as needed, and provides feedback, ensuring continuous engagement and personalized therapy experiences.

Frequently asked questions

1. What is the best health coach app for therapy businesses in 2025?

The best app depends on your practice size and needs. Profi.io is great for scaling therapy businesses, Healthie integrates wearable tracking, PracticeBetter offers structured program automation, My PT Hub supports movement therapy, and Quenza enhances client engagement.

2. How can health coach apps help reduce administrative workload for therapists?

Health coach apps automate scheduling, billing, client management, and telehealth, freeing up time for therapists to focus on patient care instead of paperwork. Many platforms also offer secure messaging and progress tracking to streamline communication.

3. Are health coach apps HIPAA-compliant?

Yes, most professional-grade health coach apps, including Profi.io, Healthie, and PracticeBetter, are HIPAA-compliant, ensuring secure client data management, encrypted communication, and protected health records.

4. What features should I look for in a health coach app for my therapy business?

Key features include telehealth capabilities, automated scheduling, secure client messaging, progress tracking, and billing automation. If you run a multi-provider clinic, look for team and role management features.

5. How do I choose the right health coach app for my therapy business?

Consider your practice size, specialization, and workflow needs. Solo practitioners may benefit from Healthie or Quenza, while larger therapy businesses might need Profi.io or PracticeBetter for scalability and automation. 

The bottom line

With so many health coach apps available, finding the best fit comes down to choosing what truly supports your practice’s needs. Here are 5 key takeaways to guide your decision:

✅ Prioritize efficiency: Look for platforms that automate scheduling, billing, and client management to reduce admin workload.
‍✅ Think scalability: Whether you're solo or running a team, choose a solution that grows with your business.
✅ Enhance client engagement: A great app should improve communication, track progress, and offer self-guided support.
‍✅ Ensure security & compliance: Always opt for HIPAA-compliant platforms to protect client data.
‍✅ Test before committing: Take advantage of free trials and demos to see how well a platform fits your workflow.