Top 5 Software Solutions for More Effective Online Training

Whether you train or coach executive teams or individual clients, or you need to train your own employees or your client’s teams, at some point you’ll wonder if there’s a web-based training software that can help your business deliver more flexibly to any of these training scenarios. 

The answer to your wondering, of course, is: yes, there are online training software solutions that can flex to some business use cases, if not all of the above. But, that yes often feels, at least initially, like more of a bewildering, unavoidable rabbit hole than a solution to your problems.

Because every business with employees in every niche in every industry needs to provide training, there are thousands of e-learning and online training software solutions to choose from. And each of these web-based training software platforms comes with different features and benefits for you to consider in relation to your business needs. Some solutions are geared toward academic institutions, some toward solopreneur course creators, and some toward specific industries. 

It can feel like a drag (and a time suck) to sift through all of the possible options.

But, as Jim Rohn, the great American entrepreuer and motivational speaker noted, “you cannot make progress without making decisions.”

“You cannot make progress without making decisions.” — Jim Rohn, American entrepreneur

So, to help you narrow down your list of potential training software platforms, and help you ultimately make a decision, we’re offering up this list of the top 5 online employee training software solutions organized by 4 stars and above user ratings on Capterra. We've organized each of the top online training software solutions in descending order — from highest to lowest Capterra star rating — to help you more effectively train your employees and clients in whatever scenario you find yourself in. 

#1 Online Employee Training Software: Profi

Capterra Rating: 4.8

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We’re a little biased, but we think Profi is the top choice for training companies, certifying networks, and coaching businesses because, frankly, that’s who we created it for. (And it’s also who we listen to when making improvements.) 

It’s purpose-built for professionals and teams who are in the business of helping others. 

But, we’re not the only ones who think our online training platform is great for effectively training employees and clients. In fact, Profi was recognized as an “Emerging Favorite” in Capterra’s 2022 Shortlist For Training Software, as a “Top Performer” in Capterra’s 2022 Shortlist for Best Coaching Software, and more recently as “Category Leaders” in both Coaching and Course Authoring Software categories.

Here’s why Profi makes these lists. Profi lets you teach interactive online courses and create intuitive training modules. It allows you to incorporate learner experience design principles into your service delivery with features like:

• secure, interactive video sessions and recorded video training;
• live one-on-one and group training or coaching sessions;
• co-authoring with multiple trainers;
• secure chat and messaging functions;
• community cohort discussion board (for Corporate and Network plans); and 
• interactive training tools, such as quizzes, journaling, and feedback forms

On top of the intuitive training tools, Profi also brings together everything your training or coaching business needs to deliver services, get paid, and scale your business in one place — helping you automate many of the tasks that drain valuable time and energy away from purposeful training and coaching. 

But, don’t take our word for it. This review on Capterra says it better than we ever could:

“Profi has helped me to streamline my onboarding process, my coaching and also the creation of my online course. It makes my life (and the life of my clients) so much easier and saves me a lot of time and energy. The team at Profi is helpful, friendly and professional. I definitely recommend trying it out.” — Jessica Anne L., Coach

#2 Online Employee Training Software: LearnWorlds

Capterra Rating: 4.7

LearnWorlds is an online training platform that allows creators to sell courses and memberships from a branded website. LearnWorlds best features are the easy-to-use course creation tools and website and app builders. This platform offers an enormous selection of templates and design elements for creating great-looking courses that can be used to train employees or customers. They also offer robust marketing and sales tools to help you spread the word and start earning money by teaching others what you know.

One drawback, if you choose LearnWorlds, is that you won’t have access to built-in scheduling features. The platform relys solely on a Calendly integration. In addition, LearnWorlds only uses Zoom or Webex integration for live video conferencing, so there’s no secure, built-in option for live training sessions. 

#3 Online Employee Training Software: Thinkific

Capterra Rating: 4.5

As a learning management system that was established in 2012, Thinkific is one of the more well-known web-based training software platforms. It too is designed to make it easy for entrepreneurs to create, market, sell, and deliver their own online courses. If you’re looking for a simple way to create online training materials, Thinkific offers a drag-and-drop course builder, the ability to upload existing content, and templates to make designing your courses easy. A common complaint, however, even among reviews from overall happy customers is the lack of customization and template options. 

For training employees and customers, Thinkific promotes using their high-end Thinkific Plus plan, as it allows you to create multiple sites for supporting different use cases. The customization issue is addressed with this plan, as well, as it offers CSS functionality.

#4 Online Employee Training Software: Teachable

Capterra Rating: 4.4

Another established player in the training software market is Teachable, which like most platforms, offers easy online course setup. Where does Teachable shine, though? For one thing, they allow you to set up course compliance, which lets you control the pace of learning for trainees. In addition, they have a robust payments system that accepts over 130 different currencies, which is great if you have a lot of international customers. Finally, they offer the added benefit of helping you manage tax collection, though this isn’t a game-changing advantage since you can also use a sales tax calculator for the same purpose.

For training employees or clients, the only available Teachable plans with live chat and live group coaching functionalities, advanced reporting on students and courses, and public API are the Pro and Business levels.

#5 Online Employee Training Software: TrainerCentral by Zoho

Capterra Rating: 4.0

TrainerCentral by Zoho focuses more on live training tools than many of the other online training software solutions. In fact, TrainerCentral and Profi are the only ones on this list to offer secure, built-in video conferencing. In an attempt to replicate in-person training as much as possible, TrainerCentral offers a built-in virtual classroom with robust features like breakout rooms and whiteboard functionality. In addition, with TrainerCentral, you get the ability to use live quizzes and polls. 

TrainerCentral also tries to compete on price, which is appealing to many who are just starting their training businesses. However, if you need the best-in-class course building tools for your training, you may want to choose one of the other options, as TrainerCentral has somewhat lackluster templates, is not SCORM-compliant, and does not offer membership sites.

The Best Online Training Software to Meet Your Unique Needs

Choosing software to create online training modules at any scale can feel overwhelming. Just remember, your business and training software needs are different from businesses in other industries and businesses with different target audiences. Once you have a list of your own non-negotiable requirements, you can use it to quickly compare the top client and employee training software options.

Like what you’ve read here about Profi? If Profi has made your personal shortlist, book a Demo with one of our Product Coaches today to discuss whether we’re the right fit for scaling your employee and client training.