Comparing Calendly Alternatives: Key Features and Pricing Plans

Calendly has made a name for itself as a go-to scheduling platform. But with so many other options out there, finding the perfect fit for your business can feel a bit overwhelming.

To make your life easier, we've rolled up our sleeves and dug deep into the world of scheduling software, exploring the best Calendly alternatives based on key factors like pricing, features, capabilities, and support.

So, sit back, relax, and let us guide you through the top contenders that might just be the solution you've been searching for!

What is Calendly?

If you haven't come across Calendly before, it's an online scheduling tool aimed at making it easy to book one-on-one meetings with clients or team members. You simply choose a plan, set your availability, and define appointment types (like 30-minute consultation calls). Calendly then creates a custom booking page for you to share via email, social media, websites, or other online channels.

Calendly integrates with popular calendar providers such as Google Calendar, Office 365, and Outlook, ensuring clients and team members get meeting reminders on their platform of choice. It also connects with other tools like Zoom, Slack, PayPal, Stripe, Trello, and Google Meet.

While Calendly has a free plan with basic features, you can upgrade to Premium ($8-$10/month), Professional ($12-$15/month), or Teams ($16-$20/month) for more customization and scheduling options.

Although Calendly is a solid choice for appointment scheduling, it's not without limitations.

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Why consider Calendly alternatives?

In our busy, modern world, having a scheduling tool that meets our unique needs is essential for managing appointments and meetings effortlessly.

Calendly has become a popular choice for many, but let's face it, one size doesn't always fit all. So, taking a closer look at Calendly alternatives can help you find a tailored solution that feels just right for you.

Different pricing structures

We all have different budgets and priorities, which is why considering Calendly alternatives with diverse pricing structures can be a game-changer.

Calendly's pricing might not be the best fit for everyone, especially if you're counting your pennies, need specific features, or crave a more personalized experience.

By exploring various alternatives, you can find a platform that not only matches your budget but also delivers the features you need.

Unique features & integrations

Each scheduling tool has its own set of cool features and integrations that can make all the difference in the world. Some Calendly alternatives might offer:

• Advanced customization options
• Powerful analytics
• Seamless integration with the software you're already using

Taking the time to research different platforms can lead you to a solution that aligns with your goals and helps you supercharge your scheduling process.

Varied user experiences

Let's be honest - user experience matters, especially when choosing a scheduling tool. Different platforms cater to different tastes, so it's essential to find a solution that feels like a breeze to use.

Calendly alternatives might vary in terms of:

• Ease of use
• Customization options
• Customer support

By checking out a range of alternatives, you can discover the one that provides the most user-friendly and efficient experience tailored to your specific needs.

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Related: Banish Scheduling Woes: Enhancing Client Experience with a Client Scheduling Tool

Top 5 Calendly alternatives

1. Acuity Scheduling

Acuity Scheduling is an appointment scheduling software solution designed to cater to businesses of all sizes.

With Acuity, you can create a custom scheduling site with your own URL, embed it directly into your existing website, or integrate it with your social media profiles. This allows clients to view your calendar and select an available time slot.

🌟 Key features:

• Notifications: Customized email & SMS notifications.
• Reminders: Automated reminders for clients.
• Intake forms: Collect client information before appointments.
• Group scheduling: Facilitate workshops and group events.
• Integration capabilities: Google Calendar, Office 365, iCloud, Zapier, and more.

💰Pricing plans:

Acuity Scheduling offers a 7-day free trial and both monthly and annual billing options for the following plans:

• Freebie ($0/month): Basic features for small businesses.
• Emerging ($15/month): Additional features for growing businesses.
• Growing ($25/month): Advanced tools for expanding businesses.
• Powerhouse ($50/month): Comprehensive features for established enterprises.

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💻 Acuity Scheduling vs Calendly: scheduling features comparison

💡 Acuity Scheduling is best for

Acuity Scheduling is a suitable choice for individual professionals and small and medium-sized businesses across diverse sectors like real estate, healthcare, and marketing. It enables them to automate appointment bookings and provides real-time availability of their time slots.

2. Doodle

Doodle is a widely-used scheduling platform tailored for coordinating meetings across multiple participants and time zones. Unlike Calendly, Doodle does not offer direct integration with a single link. Instead, organizers create a meeting on the Doodle site and propose several time slots, allowing participants to choose the most suitable times.

The platform's intuitive design and individual website ensure ease of use and eliminate concerns about email provider compatibility. This makes Doodle an ideal solution for users of varying technical expertise to schedule meetings effortlessly.

This versatile scheduling platform is designed to grow with your business, providing tailored plans to meet your specific needs.

🌟Key features:

• Scheduling polls: Free scheduling polls for multiple users.
• Email functionality: Confirmation and reminder emails.
• Visual snapshot: Clear display of available and unavailable times.
• Calendar syncing: Integration with popular calendar providers.
• No account required: Ideal for one-off scheduling needs.

💰Pricing plans:

Doodle does not offer a free plan, but it provides a 14-day free trial. After the trial period, users are automatically placed into one of the following paid plans:

• Pro ($6.95/month): Suitable for one user.
• Team ($8.95/month): Accommodates up to 20 users.
• Enterprise (custom price)

While all plans include basic tools, premium features, and advanced customization, the Pro plan lacks key features for teams, and both Pro and Team plans do not include service & support.

💻 Doodle vs Calendly: scheduling features comparison

💡 Doodle is best for

Doodle is a suitable alternative to Calendly for all-sized businesses and individual specialists looking to set up group meetings quickly and seamlessly.

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3. Profi

Profi is a comprehensive online coaching platform designed to cater to businesses of all sizes, from solopreneurs to large coaching organizations.

As an all-in-one software solution for service delivery professionals, Profi helps streamline daily tasks, allowing you to focus on what truly matters - supporting your clients. With advanced features like scheduling links, customizable portals, and a professional, on-brand platform, Profi enables a seamless and engaging client experience.

Aside from its robust scheduling capabilities, Profi offers tools to create, sell, and deliver signature courses and programs. The platform also ensures a secure and dependable online coaching experience with state-of-the-art security features.

This versatile coaching software solution is designed to grow with your business, providing tailored plans to meet your specific needs.

🌟 Key features:

• Scheduling: Coaches can set their availability and specify not only working hours but also the number of session types per day.
• Booking links: Clients can easily book sessions, while coaches can offer custom pricing.
• Free sessions & guest accounts: Coaches can offer free sessions without registering with Profi.
• Group sessions: Clients can enroll in group sessions and choose whether they're recurring.
• Secure communication: HIPAA-compliant video conferencing & messaging.
• Packages: Coaches can schedule all package sessions at once.
• Client portal: Clients can book, reschedule, and cancel sessions; see available hosts, session statuses, and their calendars; access secure messaging and notifications; and view coaches' profiles.
• Courses & programs: Easily create, sell, and deliver signature coaching courses and programs.
• Client progress & team performance tracking: Monitor the achievements of your clients and employees to improve service delivery and optimize business operations.
• Billing:  Let your clients use payment methods of their choice and build payment processes effortlessly.
• Intake form templates: Customize your intake forms and collect client information before appointments.
• Integration capabilities: Google, Microsoft Outlook, Zoom, Zapier, Stripe, Paypal and many more!

💰Pricing plans:

Profi offers a 30-day free trial (no credit card required!), and the pricing plans are as follows:

• Solo ($99/month): Designed for solopreneur coaches to streamline their business.
• Team (custom pricing): Collaboration-focused plan for coaching teams.
• Corporate (custom pricing): For managing B2B or B2C coaches, clients, sessions, and projects.
• Network (custom pricing): For scaling business coaching programs with a network of independent coaches.

💻 Profi vs Calendly: scheduling features comparison

💡 Profi is best for:

Profi is a suitable Calendly alternative for professional coaching service providers of all sizes: from individuals to enterprises. The all-in-one solution is the best option for those looking for a streamlined and optimized approach to scheduling and other coaching operational workflows.

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Related: How to Scale a Coaching Business with Coaching Software

4. Picktime.com

Picktime.com is a user-friendly scheduling platform designed for businesses and individuals, catering to companies that offer services as their primary product. It is an excellent alternative to Calendly and Acuity Scheduling, making it perfect for salons, medical offices, equipment rental centers, or freelancers.

The platform enables users to create appointments, reschedule, and set preferences for specific locations, all within a single centralized location. Picktime.com's reporting feature simplifies the understanding of global business activities, helping teams adapt their processes or hours for improved performance.

This versatile scheduling software solution is designed to grow with your business, providing tailored plans to meet your specific needs.

🌟 Key features:

• Calendar syncing: Seamlessly synchronize personal and professional calendars.
• Automatic notifications: Keep both customers and businesses updated and never miss an appointment.
• Built-in dashboard: Manage ongoing classes and subscriptions with ease.
• Integration capabilities: PayPal, Stripe, Square, Zoom, and more.

💰Pricing plans:

Picktime.com is completely free.

💻 Picktime.com vs Calendly: scheduling feature comparison

💡 Picktime.com is best for

Picktime.com offers an affordable alternative to Calendly, particularly for small and mid-sized businesses spanning a range of industries such as beauty, wellness, education, and entertainment.

5. SimplyBook.me

SimplyBook.me is a powerful Calendly alternative designed specifically for businesses that offer services. This platform is perfect for client scheduling, allowing companies to create comprehensive portals, booking apps, and professional-looking booking pages using its built-in design software.

In addition to scheduling, SimplyBook.me boasts an extensive API for easy integration with your marketing and sales stack. It is also HIPAA and SOAP compliant, ensuring secure data handling.

This feature-rich scheduling solution is tailored to meet the needs of businesses, improving the overall customer experience.

🌟 Key features:

• Customizations: Easily add coupon codes and custom fields.
• In-person POS system: Simplify payment acceptance.
• Customizable client portal: Enhance the customer experience.
• Personalized notifications & email cadence: Tailor communications based on business needs.
• Integration capabilities: Instagram, Facebook Messenger, Google Business (and Google Meet), WordPress, and many more.

💰Pricing plans:

SimplyBook.me offers a 14-day free trial followed by a limited free plan.

To access advanced features, users need to upgrade to a paid subscription.

Plans are available either annually (with a 17% discount) or monthly, starting at $9.90 per month.

💻 SimplyBook.me vs Calendly: scheduling feature comparison

💡 SimplyBook.me is best for

SimplyBook.me is a convenient option for all-sized businesses regardless of the domain as well as for public sector entities. The solution caters to all service providers, including beauty salons, gyms, medical clinics, restaurants, and universities.

Why Profi stands out: Choosing the perfect scheduling solution for your coaching business

Choosing the right scheduling software for your coaching business is essential for smooth operations, time management, and a positive customer experience. Here are some factors to consider when determining the best fit for your needs:

• Business size & type: Different platforms cater to various business sizes and industries. Profi is designed for coaching businesses of all sizes, from solo entrepreneurs to enterprises. Its versatility makes it a great choice for various professionals.
• Features & functionality: Profi is a comprehensive solution offering robust scheduling capabilities, tools for creating and delivering courses and programs, and top-notch security features. Its extensive list of features makes it a powerful option.
• Pricing plans & budget: Profi provides tailored plans to meet your specific needs, making it an affordable choice regardless of your budget. With options from Solo to Network, Profi ensures you get the features you need at a price that works for you.
• Scalability: Profi is designed to grow with your business, making it a smart long-term investment. As your scheduling needs evolve, Profi's flexible plans and features can adapt to your changing requirements.
• Ease of use: Profi's user-friendly interface and customizable portals make it easy for both your team and clients to navigate and use the platform, minimizing the learning curve and ensuring a positive user experience.
• Customer support & resources: Profi offers plenty of resources and reliable customer support to help you make the most of the platform. Responsive support channels, helpful tutorials, and active community forums are available to assist you in maximizing Profi's benefits.

Considering all these factors, Profi shines as a top contender for coaching businesses searching for a well-rounded, adaptable, easy-to-use scheduling software solution.

We'd love for you to see for yourself just how powerful Profi's features and capabilities are.

Why not book a demo or give Profi a spin with a free trial? Just click on the "Book a Demo" or "Try for Free" buttons you'll find at the top right corner of the page. Our team is always available to answer any questions or concerns you may have.